Interim Regulations on the International Students’ Dormitory of HNUST湖南科技大学留学生宿舍是留学生在校期间学习、生活的重要场所，为加强对学生日常生活的管理和引导，把优质服务和严格管理结合起来，创造安全、文明、优雅的生活环境，特制定本规定。
The international students’ dormitory of HNUST serves as the center of international student life at HNUST. In order to better manage and guide students in their daily lives, provide good service and thorough supervision, and create a safe, civilized, and enjoyable living environment, the Office of International Affairs has established these regulations.
Section One: Regulations on Security
1. All international students of HNUST entering the dormitory should swipe the card to have access to the dormitory. Students who receive visitors must sign the visitor’s name and exact time of arrival and departure in the registration book. The concierge has the right to deny entrance to any person lacking acceptable identification.
2. Flammable, explosive, toxic, radioactive, or other dangerous items are prohibited in the dormitory. Those taking any objects out of the dormitory will be subject to having to have the item(s) inspected and/or registered by the concierge.
3. Students should observe personal safety and the safety of others in the dormitory. Burning candles or other materials and the use of gas stoves or other cookers is prohibited. If a student encounters any situation of concern, he/she should report it to the concierge (Tel: 58291828) or to the university security department (Tel:58290514) immediately. If smoke detectors or other fire safety devices are found to have been tampered with, the person responsible will be required to compensate for the damages as well as be given a sanction of demerit recording.
4. Students should observe safe use of electricity in the dormitory. Students are not allowed to use high-power electric appliances, such as electric stove, electric heater, electric cooker, electric blanket, or electric shoes dryer. Violators shall have their electrical appliance confiscated as well as be punished concerning the seriousness of the case. Manually extending or intertwining electrical wires, tampering with electrical outlets, and misuse of electrical sources is forbidden. Violators will be subject to disciplinary measures and/or fines. If a student damages an electrical connection through the use of a device more powerful than that which should be used, his/her electricity will not be restored until the damage is compensated.
5. Each room of international students is provided with 150 kilowatt hour free quantities of electricity each semester. Additional electricity bill beyond these regulated amounts must be paid by the students themselves in accordance with school’s regulations (¥ 0.59/ kilowatt hour).
Section Two: Regulations on Living in the Dormitory
6. Students who apply to live in the dormitory will be provided with accommodation only upon paying the accommodation and bedding fees. It is strictly forbidden to lend the key to others. If the key is lost or damaged, the student can reapply for a new one. Students who already have on-campus housing arranged may not seek off-campus accommodation.
7. Students who wish to live off campus for whatever reason must undergo the following procedures or will otherwise be regarded as having violated regulations and subject to disciplinary measures:
a. Students should apply for moving in writing to the Office of International Affairs, including reasons for moving, intended address, contact person, and telephone number.
b. Students should present the leasing contract provided by the property-owner in China and give this person’s contact information.
c. The Office of International Affairs will review the request to move. Once approved, students should sign an agreement with the Office of International Affairs.
d. Students should report to the International Student Office to register their new living situation and revise their accommodation payment plan. Students who have completed the moving process prior to registration of the first term of an academic year do not have to pay any further accommodation fees. Students who complete this procedure at other times will not receive refunds for that academic year.
8. Once a student’s application to move has been approved, the student’s former dormitory room will be reassigned. Students who live off campus should adhere to the written agreement with Office of International Affairs and should pay attention to personal safety and to the safety of their belongings.
9. Students living in the dormitory should use the assigned room and bed, and should be compliant with arrangements and necessary adjustments made by the building supervisor. Students are not allowed to change or use other beds without approval. Those who need to change their room or bed for any reason should apply in writing to the Office of International Affairs, and may not make any changes until approval is granted. Students may not move to other rooms, exchange or have extra furniture in their rooms, alter or break public dormitory facilities, paint dormitory walls, or get extra furniture which might intrude into their roommates’ living space without permission from Office of International Affairs.
10. Students are not allowed to have guests stay in their dormitory rooms without permission from the Office of International Affairs. A warning shall be given to the student who accommodates others. The student, whose accommodation of others leads to a bad consequence, shall get the punishment of demerit recorded or even more serious one. Students, who accommodate the guests of the other sex, shall get the punishment of probation or even more serious one.
11. Students who cease living in the dormitory due to dismissal, expulsion, or voluntarily leaving the university will not have their accommodation fees returned to them.
12. During holidays including summer and winter vacations, students who wish to travel or leave the dormitory for other purposes should report to the Office of International Affairs prior to departure and should return on time. Accommodation fee for summer and winter vacations will be charged in accordance with the related rules of HNUST.
13. Upon graduating, students should return all property to the dormitory undamaged and leave the dormitory in a civilized manner. Students should vacate their rooms according to schedule. Students who remain in the dormitory or leave their belongings in their room without permission will be held accountable for additional accommodation fees as well as costs which arise from their rooms being inaccessible for cleaning during that time. Moving out of the dormitory should be done in accordance with school regulations. Students who require use of their dormitory room beyond the scheduled time should apply for this to the Office of International Affairs, and if approved, they should abide by whatever arrangements are made by Office of International Affairs at that time.
14．For students who leave school over one month without reporting to the International Students’ office, Office of International Affairs has the right to rearrange his/her room and handle his/her belongings in case they are not acclaimed for after one-month keeping.
Section Three: Regulations on Order and Cleanliness
15. Students should abide by the rules for study and rest in the dormitory and should respect the regulated dormitory sleeping hours. The dormitory gate closes at 23:00 from Sunday to Thursday, and closes at 24:00 on Friday, Saturday and official holidays. Without permission, no student are allowed to stay off campus for night. In special cases, students need to get the approval from the Office of International Affairs. Violators of the rules above shall be handled in accordance with the following regulations.
Within one semester:
Students staying out for 5 nights without permission shall be warned.
Students staying out for 6 to 11 nights shall get a serious warning or have their demerits recorded as punishment.
Students staying out for more than 12 nights shall get the probation or even more serious punishment.
16. Gambling, excessive drinking, drug use, thievery, fighting, and other actions in violation of Chinese laws and/or HNUST regulations are strictly forbidden.
17. Students should keep noise at a low level in the dormitory and refrain from making a racket. Party and barbecue are strictly forbidden in the dormitory. Students who use speakers, computers, or other acoustic equipment must take care not to disturb others.
18. Selling, multi-level marketing, and other commercial activities are prohibited in the dormitory.
19. International students have the freedom of religious belief, but should not preach or hand out religious brochures. Any pictures, decorations or posters in related to religions are not allowed to be put up in the public areas.
20. Students should not be wasteful of electricity and water and should take care of dormitory materials. If something in the dormitory is broken, it should be reported to the student duty office 103, and then the teachers in Office of International Affairs will report for repair. If dormitory facilities are broken due to improper use, the person responsible must compensate for all damages. Those who use the public kitchens should use all kitchen equipment properly. If equipment is broken due to improper use, the person responsible must compensate for all damages. Disciplinary action or even legal action may be taken if there are serious consequences due to the improper usage. Those who intentionally damage dormitory facilities will be fined five to ten times the cost of the damage.
21. Students may not skate, play football or basketball, or do any other sports activities in the dormitory. Those who do will have their equipment confiscated. Pets and animals are not allowed in the dormitory.
22. Students should keep their living space and common areas clean. Rubbish should be placed in garbage cans on the 2nd floor. It is not allowed to place rubbish on the passageway where there is no garbage cans. Any liquid is forbidden to be poured into the garbage cans. Rooms and passageways should be kept tidy.
23. Students should maintain a clean environment of kitchen, aisle and other public areas and take care of public facilities. Toilets should be kept in working order and drains kept unobstructed. If the toilets are congested due to students’ pouring of waste, the students concerned shall be responsible for the unclogging expenses. Graffiti, littering, spitting, throwing things, and posting flyers outside of permitted locations is forbidden. Those who violate these rules will be fined RMB 50-200 Yuan.
24. After using the public facilities, the user must take his or her personal belongings in time so that the public facilities are available to others. After 23 o’clock, no washing machine or public kitchen are allowed to be used.
Section Four: Supplementary Comments
25. The rules above pertain to all students living in the international student dormitory on the campus. Those who violate rules will be subject to fines of RMB 200-500 Yuan and be punished in accordance with The Ordinance on the Disciplinary Violations of Students of HNUST. Students who are responsible for the loss or damage of public property or the property of others must compensate for all expenses.
26. The right of administering and interpreting the details of these regulations belongs to the Office of International Affairs. The regulations are effective from 1st November 2016.